Facility Use Form

We encourage the use of the Divine Shepherd campus for all types of God-pleasing activities.

A team of Staff and Ambassadors are here to support events at Divine Shepherd. After reviewing your application we will give you a written response detailing the final cost and agreement.

A Divine Shepherd Ambassador will be assigned to collaborate with your point of contact. You will be provided a picture and contact information to share with your event participants.

1. Complete the form below and include any information to help us determine if we can accommodate your group or activity. A walk through is required at minimum two weeks before the event to familiarize you with the space you are using.

2. The church office will make room usage assignments, or deny room use requests, based on availability of rooms, prioritization of activities, and other considerations.

3. A Point Of Contact (POC) is required for each event. The person will be responsible for assuring all guidelines as described in this application are followed. In the event of a change of POC, the office should be notified at 402-895-1500.

4. In using the facility, you agree to the pastors or church leaders visiting to give a short introduction and welcome to this church and telling you a little about the one true God who loves all people and invites them into a relationship with Jesus.

By submitting this form you also are agreeing that the participants of the event may receive information or invitations to church events. Care for both body and soul is a priority for us at Divine Shepherd.

MAJOR EVENTS AND EMERGENCY SCHEDULING: The church reserves the right to pre-empt any facility use agreement for other events or emergencies, such as funerals or church events. Notice will be provided as early as possible.

STARTING AND ENDING TIMES: Fill out your desired setup, event, and cleanup beginning and end times. With our security, technology, and Ambassador’s team, the facility is for use at a wide variety of times depending on a number of factors. Special permission, staffing, and costs are associated with use before 6:30am and after 10:00 pm.

ROOM SET-UPS: All rooms have been designated with a standard room set-up. Any set-up changes requested by the group must be approved in advance. A walk through prior to your event is encouraged to go over any final details.

ROOM CLEAN-UP: Absolutely no confetti is allowed as it is problematic for vacuum cleaners. You are responsible for ensuring the room is left in the same way you found it or better. Wipe down all tables and counters, vacuum the room and mop when needed. Trash is to be taken out to the south side of the Church in the alley. NO CONFETTI.

ADVOCACY: No activities or advocacy may take place that conflict with the bylaws and the practices of the congregation.

RELIGIOUS RITES AND OBJECTS: We value all people and believe that God desires all people to be saved and come to the knowledge of the truth. Jesus is the Way, the Truth, and the Life. The Divine Shepherd campus is dedicated to uphold the teachings of the Christian faith. Therefore, we are commanded by Scripture, out of love and care for you, to kindly prohibit prayer, religious rites, ceremonies, meals, images and artifacts of non-Christian religions on campus. Any event participant who trespasses this agreement will be required to end their participation and depart the campus. Please contact Pastor Brent Smith (pbs@dsomaha.org) to discover more common ground and the importance of belief in Jesus as your Savior from sin, death, and the power of the devil.

ADVERTISING: All persons and/or groups approved to use facilities must not advertise in such a way as to imply endorsement by the congregation. Approval of the use of the grounds and facilities does not necessarily constitute or imply endorsement of a group, their mission, or their positions.

NURSERY USE: The nursery room is available by arrangement at least two weeks prior to the event by contacting the church office.

KITCHEN USE: Please label all items stored in the walk-in refrigerator prior to your event and remove all food at the conclusion of the event. All countertops, stoves, etc. must be wiped down when you are finished and all faucets and lights must be turned off when you leave.

TRASH: Each persons and or groups are responsible for taking out the trash to the dumpster, on the south side of the church building.

BREAKAGE: All persons and/or groups using the church facilities are expected to exercise reasonable care and judgement in such use in order to prevent defacement, damage, or breakage. The person signing the Facility Use Form shall be responsible for paying costs incurred by the church in cleaning, repairing, or replacing any part of the building or its furnishings and equipment which has been carelessly or irresponsibly subjected to more than normal wear and tear by the person or group involved as the result of the event.

SMOKING/DRUG USE POLICY: Smoking is prohibited in all parts of the building, including corridors and restrooms. The consumption or use of marijuana or narcotics shall not be permitted at any time on church property, including playgrounds and parking lots.

PARKING/SECURITY: Parking on the church campus is available only during the period of time that a group will be using the facility. Parking is available on a first-come, first-served basis. Any damage to vehicles is at the owner's expense. Our church works to maintain a safe and secure environment with security cameras inside and outside covering the campus. We ask that all users pay close attention to personal property and valuables, not leaving them unattended. The church is not responsible for theft or damage to personal property. There is NO PARKING in the fire lanes that are marked.

It costs approximately $1,000/day to operate the facility (excluding personnel, upkeep, repairs and renovations). Therefore, we request the following for space usage:

Classroom(s) $50 per room
Youth Room $70
Trinity Center $200 (Seats 64-120 at 15 tables max)
Kitchen $300
Sanctuary $500 (Seats 644 max)
Chapel $300 (Seats 144 at 18 tables, 380 max)
Gym for Athletic Practices $50 1st hour / $25 each additional hour
Gym for Events/Meetings/Dinners (Seats 400 at 50 tables, 800 max):
$150 for groups under 50 people
$250 for groups 51-100 people
$350 for 101-200 people
$450 for groups above 200

Events over 3 hours require covering additional staffing costs and facility use fees.

For the security of the building and the safety of the group, some events may require a security person to be present. $50 per hour will be paid directly to the security person before the event starts.

Events requiring a Divine Shepherd sound technician is $25.00 per hour. This ensures the proper use of equipment without liability to the person or organization. Included in technical services are: sound board operation, wireless microphones, recorded music, and PowerPoint.

NOTE: If a facility malfunction occurs while you are using the building (fire alarm triggered, electrical problems, water issues, etc.) contact the Church Office during normal business hours 402-895-1500. Contact Nolan Nemitz, Facility Coordinator, at 402-980-4086, or Emily Hart, Office Coordinator, at 818-303-6202 with any problems.

Please note that groups must be willing to let a Divine Shepherd pastor or staff periodically greet the group to communicate the Christian faith and involvement opportunities to be part of the Divine Shepherd family of faith.

Please contact Emily Hart at emily@dsomaha.org or 818-303-6202 or call the church office at 402-895-1500, if you have any questions.

Your name *

Last name

Email address *

Point of Contact (POC) name: (This is the person who is responsible for organizing your event.) *

Point of Contact (POC) cell phone number: (This is the person who is responsible for organizing your event.)

Please provide a copy of your drivers license, passport or proof of legal identification. *

Your ID photo will be added to your profile page for identification purposes.

No files currently selected

Add up to 5 files. Maximum file size 10 MB.

Date(s) requested *

Event Start Time: (indicate am or pm) *

Event End Time: (indicate am or pm) *

Event Set-up time: (What time do you need the space in order to set up for your event?) *

Event Name and description: *

Is this an Organization? *

Yes

Anticipated number of participants. *

Will the event be recurring? *

One time only

Monthly

Weekly

Multiple Days

If recurring, which day of the week?

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

If recurring monthly, which day of the month and what number weeks?

Will you need media or technology? *

Yes

Do you have your own security for the event? *

Yes

Is everyone attending the event known by you? *

Yes

Are you aware of any known disputes among the attendees known by you? *

Yes

Will a participant fee be charged? *

Yes

Will food or drink be consumed? *

Yes

Is alcohol being served? *

Yes

What Rooms will be required? *

Please check all rooms you will be using.

Classroom(s) ($50/room)

Youth Room ($70)

Trinity Center ($200 - Seats 64-120 at 15 tables max; 8 chairs per 60 inch round table)

Kitchen ($300) All food items must be taken home with you at the end of your use.

Sanctuary ($500 - Seats 644 max)

Chapel ($300 - Seats 144 at 18 tables max; 8 chairs per 60 inch round table)

Gym Meetings/Dinners ($150 and up - Seats 400 at 50 tables max; 8 chairs per 60 inch round table)

Gym Athletic Practices ($50 for the first hour and $25 each additional hour)

Other

Table lay out/Furniture/equipment requested: (We do not provide tablecloths, or pipe and drape for backdrops.) *

Please indicate your preferred language. *

Is this the first time you have filled out the Facility Use Form and used the Facility? *

Yes

Firearms are not allowed on campus unless approved by our safety team and policy. *

I agree that no firearms will be brought to campus by our event.

Yes, I agree.

By Checking the box below, you agree: *

1. That ALL food items and containers must be taken home with you at the completion of your event, and all trash must be taken to the dumpster on the south side of the building.

2. That you are responsible for the setting up of the space, and communicating with Emily Hart at 818-303-6202 if you need extra tables no later than 1 week prior to your event. Accommodating last minute changes may not be possible.

3. That when you finish your event, you are responsible for returning the room to its previous state by wiping down all tables and counters, setting the tables and chairs to how the room was before your event, vacuuming the whole room, and taking out the trash. If there is a mess on the gym floor, you are responsible for mopping the floors.

4. That if you are using the kitchen, there are detailed Instructions for Use of the kitchen that must be followed as our kitchen is inspected by the Douglas County and the State of Nebraska Health Department officials. They are in the kitchen on the south wall. THE KITCHEN MUST BE LEFT WITH ALL TRASH TAKEN OUT AND ALL COUNTERS AND SINKS CLEAN AND CLEAR; and the walk in fridge will be securely shut.

5. CONFETTI is not allowed, or similar debris is not allowed as it destroys our vacuums.

Yes, I agree.

I have read and understand the Divine Shepherd Facility Use Form and my checkbox indicates agreement with each of the requirements stated therin. *

MAJOR EVENTS AND EMERGENCY SCHEDULING: The church reserves the right to pre-empt any facility use agreement for other events or emergencies. The church office will make room usage assignments, or deny room use requests, based on availability of rooms, prioritization of activities, and other considerations. Notice will be provided as early as possible.

PLEASE NOTE: Filling out this form does not guarantee availability.

Yes, I agree

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Divine Shepherd Lutheran Church
admin@dsomaha.org
402-895-1500